Quarterly Reporting System for 2013 - Quarter 4 Period
UPDATE January 21, 2014: ARRA Quarterly Reporting no longer required
The ARRA Reporting System for the period of Quarter 4, 2013 is now closed – the information provided below is for archival/reference purposes.
Updates for this Quarter
Any grant awards that have been completed and have received final approval by the SED Office of Grants Finance will appear in the reporting system as “No Open Projects” and grant recipients will not need to submit a quarterly report.
Race to the Top (RTTT) funding continues through the 2013-14 fiscal year. All sub-recipients should complete a 1512 quarterly report for 2013 Quarter 4. Note that vendor payments are cumulative for the fiscal year and each year’s award has a different project number and is reported separately in the form. Include only amounts from July 1, 2013 through December 15, 2013 for 2013-14 grant awards.
Jobs created or saved are reported quarterly and thus should only include FTE’s between September 15, 2013 and December 15, 2013. For additional guidance, FTE calculations, FAQ’s and more visit http://usny.nysed.gov/arra/quarterly_reporting/.
Continuing grant awards, such as Strengthening Teacher and Leader Effectiveness (STLE) funds will report as usual. Please check the system for any outstanding grants that show as “Open Projects.” See General Guidance below if you have questions.
General Guidance
Note that sub-recipients will only report on approved award amounts. If you are receiving an award but do not see it in the drop down box you should contact the appropriate SED Program Office to review the reason(s) for the discrepancy. You may also submit an email request to the general ARRA Reporting mailbox emscmgts@mail.nysed.gov and we will pass it on to the appropriate office. For each grant displayed in the system, CEOs are expected to certify and submit a report, even if there has been no activity in the current quarter.
For each grant award, review the existing narrative(s), job numbers, infrastructure amounts where applicable, and vendor information. Make changes as appropriate to reflect activity during the current reporting period for each fund.
The Superintendent or Chief Executive must complete the process by certifying and submitting each fund, whether or not there have been additions or corrections to the data.
Reporting Jobs Created or Retained
Consistent with federal guidance on jobs reported under ARRA, jobs reported as created or retained must be paid directly with ARRA funds. ARRA grant recipients should count only the ARRA-funded FTEs in the current reporting quarter.
Expenditure Reporting
As with previous ARRA quarterly reporting, sub-recipients will submit expenditure data to draw down funds from the appropriate NYSED payment office, which will provide this information to the ARRA reporting system for inclusion in the quarterly report. Except for infrastructure expenses and payments to outside vendors, sub-recipients do not report expenditure data directly in the ARRA reporting system.
Vendors
Vendor payments are cumulative from the time of award. For sub-recipient quarterly reporting, each year’s award has a different project number and is reported separately in the form. Include only amounts from July 1, 2013 through December 15, 2013 for 2013-14 grant awards.
Sub-recipients will continue to draw down funds from their respective payment offices.
Time Line
Reports are due from all sub-recipients by December 31, 2013. NYSED will then submit the data from all sub-recipients to the federal government. The federal government will review the data, request corrections as needed and publish final results on http://www.recovery.gov/ by January 31, 2013.
NYSED Business Application Portal
All RTTT reporting applications can be accessed at NYSED Business Application Portal.