Internet Privacy and Security Policy
Your online privacy is important. This section of the State Education Department’s Website provides information about this agency's approach to information from online visitors as well as general information about online privacy.
This policy is divided into several topics; you can scroll through the sections or use the links above.
This section describes the State Education Department's online information practice regarding the information collected from visitors to our Website and ways in which the office uses and maintains this information.
The SED Website has three main purposes:
- Provide useful information concerning educational policy and practice in New York and a description of the work of the State Education Department.
- Provide a means to communicate with staff of the State Education Department. You can use this Website as a convenient alternative to mail or telephone communication.
- Provide an electronic medium for local educational agencies to submitdata and conduct business with SED
The SED Website collects two kinds of information:
- Information you decide to give us, which may include personally identifiable information (PII); and
- Non-personal information your computer automatically provides to every Website you visit. This is sometimes referred to as "navigation" information. The SED retains this information only for a short time.
|Information you decide to give the SED||Information your computer automatically transmits to all Websites|
|How the SED uses information you provide||The SED Website provides a convenient way to communicate with the State
Education Department in addition to the more traditional means such as mail, phone or
in-person visits. For example, you can
||SED temporarily retains the information automatically sent by your computer to evaluate the traffic through the SED Website to help make the site more user-friendly.|
|Personally Identifiable Information (PII)||Personally identifiable information is information about you, such as your
name, address, or social security number, that someone could use to identify or locate you.
The SED acquires PII online when a visitor sends it. If you browse through the SED Website - reading, printing, or downloading information such as consumer brochures or press releases — you do not transmit PII.
The SED only uses PII for authorized government purposes, for example, authorizing information when processing payment claims or collecting data via web-based applications
|Automatic information typically does not personally identify you. Even when it could, SED does not try to discover or use your identity.|
|Sensitive Information||There may be particular privacy concerns with certain kinds of information such as financial or medical records. SED uses such information only for authorized government purposes.||Automatic information typically does not include any sensitive information about you.|
|Information practices the SED does not use||SED does not have a profile database of all online visitors.||SED does not use persistent cookies, clear GIFs ("Web bugs"), or
any kind of anonymous identifier to try to track or recognize you from visit to visit.
SED does not draw conclusions about you based on pages you view or search terms you enter.
|Data sharing and transfer||
||SED does not sell or rent the automatic navigation information your computer transmits.|
|Data security, integrity, and retention||
The following notices apply generally to any information the SED receives:
|Personally identifiable information you give the SED||Many visitors to the SED Website provide personally identifiable information for a particular purpose. For example -
|Sharing information you give the SED||The SED may need to share your information to perform government functions,
just as if you had sent the SED the information by mail. For example -
|Information your computer automatically provides to all Websites||While you are browsing, your computer automatically provides certain
"navigation" information to every Website you visit, including the SED Website.
The navigation information includes:
|Use of information your computer automatically provides to all Websites||The SED Website uses automatic navigation information for internal, site-monitoring purposes.
|Identifiability of domain names and IP addresses||
In contrast, if you access the Internet through an ISP that assigns you a static or fixed IP address (for example, DSL or cable modem service), your IP address will always be the same, and will identify your computer.
SED handles information about visitors to the SED Website in the following manner:
|Choice/ Consent||SED receives your online information only when you choose to disclose it, for example, by submitting an online complaint form or request for information. SED only uses this information for the purpose for which you disclosed it, except when the law or emergencies require the SED to do otherwise.|
|Access||Because the State Education Department is an agency dealing with information about children, it must carefully safeguard information. Access to personally identifiable information is limited only to authorized staff. If you need information you previously gave SED, please contact this office, and, if known, the bureau working on your initial request.|
|Security||The SED takes reasonable measures to protect the security and integrity of information received. The SED periodically purges its computer files that log activity on the SED Website.|
Although the SED does not use persistent cookies or clear GIFs ("Web bugs") on this Website, many sites do use this technology. Here is some helpful information.
|A cookie is...||
|A cookie is not...||
|Cookies on your computer||
Clear GIFs or "Web bugs"
|A clear GIF is...||
The SED does not solicit information from children under the age of thirteen. If the SED receives information submitted by children under the age of thirteen, those communications are accorded the same protections as if the information had been submitted offline.
The Children's Online Privacy Protection Act of 1998 ("COPPA") imposes restrictions on commercial Websites, not government agency websites. Although COPPA does not apply to the SED Website, the SED practices are consistent with its mandates. If you would like more information about COPPA, please visit the FTC's official COPPA page at:
If you have questions about the SED Website privacy statement or this Website, please contact the SED by e-mailing the Information Security Officer at firstname.lastname@example.org
You can also write SED at:
Chief Information Officer
State Education Department - Room 573 EBA
Washington Avenue, Albany, New York 12234