RFP Number: GT-12 (Archived/Bidding Closed)


Principal Evaluator Learning System: Training and Tools for Principal Evaluators

UPDATED October 28, 2011



The New York State Education Department (NYSED) is requesting proposals from qualified vendors to plan, design, and deliver a training program employing the  participant-centered case method system (defined below)  using a train-the-trainer model to implement new performance evaluations for principals.
The training for principal evaluators will be provided throughout the contract period to superintendents, other LEA staff, BOCES staff, and key members of network teams (defined below), who will then train evaluators of principals, most of whom will be LEA-level administrators.

The overall training program will be designed to

  1. Provide a common language to discuss effective leadership practices and actions.
  2. Articulate clear expectations for effective, leadership practice based on the Educational Leadership Policy 2008 Standards (ISLLC) PDF icon external link icon
  3. Provide highly-effective (demonstrated through performance metrics), and intensive training to principal evaluator trainers statewide in the initial year as well as successive, duplicative trainings for second and third cohorts in the remaining years.
  4. Conduct and report initial and on-going calibration among principal evaluators and network team members through inter-rater reliability, defined herein as a standard whereby observers accurately assess practice against agreed-upon criteria.
  5. Include an aligned set of tools, protocols, and processes for principal performance reviews. 

The successful bidder must provide the following services:

  1. Design and coordinate a coherent system of tools and training for the evaluation of principal practices in schools with all students including but not limited to schools with English Language Learners, Students with Disabilities, and Students in School Identified as in Improvement Status http://www.p12.nysed.gov/irs/accountability/designations/home.html. The evaluation of principal practice must employ evidence-based observations and be based on the Annual Professional Performance Review (APPR) laws and regulations http://www.p12.nysed.gov/part100/pages/1002.html#o and http://www.counsel.nysed.gov/rules/july11/100.2Subpart30-2TERMS.pdf  pp. 38-41.
  2. The bidder must provide a web-based assessment system which provides ongoing formative measurement of evaluator effectiveness establishes inter-rater reliability, and reports evaluator development over time.
  3. The bidder must provide tools and training for principal evaluators, principals, and other administrators to evaluate the development and implementation of the process of establishing the measures of student learning growth (student learning objectives) as required by  Education Law §3012-c, for teacher evaluation in the non-tested areas http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf, page 15.
  4. The bidder must provide and detail tools and training for principal evaluators, principals, and other administrators to assess the development and management of a high-performing school culture.

For purposes of this RFP:

  1. Network teams are defined as:  school support teams, with expertise in curriculum, data analysis, and instruction who are responsible for the implementation of Race to the Top Initiatives, including the new comprehensive principal evaluation program.
  2. Tools include, but are not limited to:  guidance materials for implementation and trainer-the-trainer training in LEA’s; self-study guides for principals; online and print  materials for scoring; online and print materials to assist in the implementation of the New York State Learning Standards, including the Common Core http://www.p12.nysed.gov/ciai/standards.html, http://engageny.org/common-core/; Data Driven Instruction/ School Based Inquiry, and the Principal Evaluation Rubrics http://usny.nysed.gov/rttt/teachers-leaders/practicerubrics/home.html#APPR.
  3. Evidence-based observation includes evidence such as witnessing principal practice, collecting real-time evidence (including student talk, teacher talk, principal talk, student actions, teacher actions, principal actions, student work, teacher work lesson plans, classroom materials, communication artifacts, survey results, school diagnostic/ readiness assessments, observation and feedback notes from teacher observation, curricular scope and sequence, school calendar, etc) and using that evidence to support claims, feedback, and evaluation against a rubric of effective practice.
  4. Participant-centered case study method is defined as the use of comprehensive case studies, which employing narrative and artifacts (similar to those used in Evidence-based observation above) enable trainees to understand the systems, behaviors, practices, culture, and results of schools. The insights gained from this approach would enable an evaluator to assess a principal’s effectiveness against agreed-upon criteria.
  5. High-Performing School Culture is defined as one in which: all faculty and staff have high expectations for all students; all students, faculty, and staff are learners; all students, with the assistance of faculty, set appropriately challenging intellectual goals for themselves; everyone in a school building treats everyone else with courtesy, respect, and dignity; and treating everyone with courtesy, respect, and dignity is evident in each person’s behavior and has been incorporated into the building’s code of conduct.


Eligible applicants include but are not limited to local education agencies (LEA’s); Boards of Cooperative Educational Services (BOCES); public or private institutions of higher education (IHEs); and not-for-profit and for-profit organizations, companies or agencies.

For the purposes of this RFP, an LEA is defined as a public school LEA or a charter school.

Subcontracting will be limited to forty percent (40%) of the annual contract budget.  Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.  Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP. Please see the section on NYSED’s Minority/Women-Owned Business Enterprise (M/WBE) Compliance Requirements.

Submissions are Due By (must be RECEIVED by)

DEADLINE EXTENDED - The bid submission deadline has been extended, bid must be received at NYSED by close of business on November 7, 2011

Submission Address

NYS Education Department
Bureau of Fiscal Management
Contract Administration Unit
89 Washington Avenue, Room 505W EB
Albany, NY12234

Facsimile copies of the proposals are NOT acceptable.

Issue Date

October 14, 2011

Questions Regarding This Request

Questions and Answers now posted. (POSTED - October 28, 2011)


Contact Information for Questions

Program Matters

Fiscal Matters

M/WBE Matters

Name: Ken Slentz Name: Lynn Caruso Name: Joan Ramsey





RFP Documents

All RFP documentation can be downloaded in a single file from the following:

REVISED: Bid Form Cost Proposal for Services 1-4

The Bid Form Cost Proposal for Services 1-4 was revised and MUST BE USED FOR SUBMISSION.



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Last Updated: February 7, 2014 1:52 PM