RFP Number: GT-15


Effective Teacher and Principal Practice Video Production

UPDATED January 25, 2012

The New York State Education Department (NYSED) is seeking proposals for the production of a video resource library that will serve as a professional development resource for educators across the State. As a Race to the Top winner, the New York State Education Department is implementing a reform agenda that requires major shifts in teacher and leader practice. NYSED seeks a video production partner to select representative highly effective educators and leaders working across the state, prepare them for filming, and produce hundreds of high-quality video clips. The resulting video library will provide:

  • Professional development aligned to the NYS Common Core State StandardsExternal Link Icon on the effective implementation of lesson plans in various grades and subjects, in English language learner (ELL) programs, special education programs including, self-contained, and co-teaching classrooms, and with an emphasis on successful practice with over-age under-credited students, African-American and Latino adolescent males, and girls in science and math classrooms;
  • Footage and reflections of what effective teaching looks like, specifically in alignment with the New York State Teaching Standards and New York State approved rubrics;
  • Footage and reflections of what effective school leadership looks like, specifically in alignment with the Interstate School Leaders Licensure Consortium (ISLLC) standards and New York State approved rubrics;
  • Footage of developing teachers and principals to be used for training purposes; and
  • Highlights of highly effective teaching/leadership techniques and strategies within the videos.

Eligibile Applicants
The eligible applicants for a video production partner for this RFP may include but are not limited to: not-for-profit and for-profit organizations, companies or agencies with demonstrated experience in creating, filming, and producing high-quality short films. Eligible applicants with demonstrated experience in the development and implementation of projects with similar vision and scope are strongly preferred.

Award and Contract Term
NYSED will award one contract pursuant to this RFP. The contract resulting from this RFP will be for a term beginning March 30, 2012 and ending March 31, 2014.

Subcontracting and M/WBE Information

Subcontracting will be limited to 50% of the annual contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals. The goals are 12% Minority Business Enterprise (MBE) and 8% Women-Owned Business Enterprise (WBE). Please see the section on M/WBE Mandatory Requirements for information regarding NYSED’s Minority/Women-Owned Business Enterprise Procurement Policy.

Service Area: Entire state of New York

Mandatory Requirements: See Mandatory Requirements section of the RFP.

Components contained in RFP Proposal #GT-15 are as follows:

  1. Description of Services to Be Performed
  2. Submission Procedures
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)




Release of RFP


Final Date for Registration to Bidder's Conference


Bidder's Conference


Final Date for Receipt of Questions


Official Responses to Questions


Proposal Received Date / RFP Close


Projected Contract Start Date


Projected Contract End Date


Bidders's Conference
There will be a pre-proposal bidder’s conference for this RFP on January 12, 2012 at 2:00 pm – 3:30 pm EST. While not a mandatory requirement for purposes of submitting proposals, all interested bidders should consider attending this conference because critical project information will be shared followed by a question and answer period. The bidder’s conference will be held as an Elluminate webinar. Bidders must pre-register for the webinar by sending an email to: VIDEORFP@mail.nysed.gov by 12:00pm on 1/5/12 with the Subject: Bidders Webinar Reservation. Once the email is received, directions and a link for the webinar will be sent to you. IMPORTANT NOTE:  Go to the following website to check the minimum computer requirements at least one day before the scheduled webinar: http://www.elluminate.com/Support/?id=62/External Link Icon. Downloads may be required for successful connection to the webinar. The webinar, and all questions and answers resulting from it, will be posted on this web page.

Bidder's conference webinar slides from January 12, 2012 PDF icon (589 kb) - POSTED January 23, 2012

Questions Regarding This RFP
Questions and Answers Summary Now Posted PDF icon - POSTED January 20, 2012

Program Matters

Fiscal Matters

M/WBE Matters

John Brock

Lynn Caruso

Joan Ramsey

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than January 30, 2012 by
3:00 PM

  1. Technical Proposal: Six (6) hard copies, one bearing an original signature in blue ink. Label envelope Technical Proposal: RFP #GT-15 Do Not Open
  2. Cost Proposal—Three (3) copies (one bearing an original signature in blue ink) submitted in a separate sealed envelope labeled Cost Proposal - RFP #GT-15 Do Not Open
  3. M/WBE Documents—Three (3) copies (one bearing an original signature in blue ink) in a separate sealed envelope labeled M/WBE Documents - RFP #GT-15 Do Not Open
  4. Submission Documents CD-ROM:  One (1) copy of the technical, cost, and M/WBE proposals must also be submitted in a ".doc" format (Microsoft Word) on a single CD-ROM . Please include it in a separate envelope labeled Submission Documents CD-ROM: RFP #GT-15 Do Not Open.
  5. Sample Videos CD-ROM: Six (6) CD-ROM’s, each featuring three (3) sample videos in ".mp4" format. Please include all 6 CD-ROMs in a separate envelope labeled Sample Videos CD-ROMs: RFP #GT-15 Do Not Open.

Note: A copy of the technical, cost, and M/WBE proposals must also be submitted in Microsoft Word on CD-ROM. Please include it in a separate envelope labeled CD-ROM-RFP#GT-15 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Lynn Caruso, RFP#GT-15
Contract Administration Unit
89 Washington Avenue, Room 505W EB
Albany, NY 12234

(Facsimile or emailed copies of the proposals are NOT acceptable)

RFP Documents

All RFP documentation can be downloaded in a single file from the following:


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Last Updated: February 7, 2014 1:40 PM