RFP Number: SA-14


Virtual Advanced Placement® (VAP) Program – Round 2


RFP Documents


RECENT UPDATES

  • Questions and Answers PDF icon (150 kb) - POSTED April 28, 2014
  • Updates to RFP - POSTED April 28, 2014
    • Page 10 - reference to "Attachment E certification" changed to "Attachment C certification" under Mandatory Requirements (Item 5)
    • Page 29, line 2 - "twenty five percent" changed to "twenty percent"
    • Page 80 - editorial changes to the "Note" section starting on line 13

Purpose

To develop the capacity to provide virtual learning (online and blended) Advanced Placement® (AP®) coursework to eligible students.

Introduction

The New York State Education Department (NYSED) was awarded Race to the Top (RttT) funds to implement a statewide virtual learning strategy. NYSED is seeking competitive grant proposals for funding to:

  • develop on-demand virtual learning Advanced Placement® (AP®) courses for low-wealth/high-need students, schools, and districts in New York State;
  • deliver on-demand virtual learning AP® courses to students in school districts who would not otherwise have access to such courses for the duration of the grant;
  • administer the Preliminary SAT/National Merit Scholarship Qualifying Test® (PSAT/NMSQT®) and AP® assessment to these students;
  • provide professional development for educators and administrators for the development and delivery of on-demand virtual learning AP® courses to low-wealth/high-need students, schools, and districts in New York State;
  • provide technical assistance to support and further the virtual learning services identified above, resulting in increased AP® virtual learning course offerings to participating LEAs and other eligible entities
  • publish and offer AP® courses and courseware to an Open Educational Resources (OER) for repeated use by teachers in the district, BOCES, and region, and/or align curricular materials to the Common Core, as appropriate, for inclusion on the NYSED website.

Eligible Applicants

  1. Public school districts in a city having a population in excess  of one hundred twenty-five thousand inhabitants, which have at least 25% of students from low-income families as determined using the criteria specified under section 1113(a)(5) of the Elementary and Secondary Education Act (ESEA), and are not  a  component  of  the  board  of  cooperative  educational   services  of  the  supervisory  district  serving  its  geographic area,  exclusive of any district which received an award in response to RFP Proposal SA-08 [Virtual Advanced Placement® Program (VAP Round 1 – see http://usny.nysed.gov/rttt/rfp/sa-08/home.html or http://www.p12.nysed.gov/technology/Online/VAP.html];  or
  2. a BOCES-led consortium of a group of two or more public school districts which have at least 25% of students from low-income families as determined by the criteria specified, exclusive of any district which received an award in response to RFP Proposal SA-08 or provided a letter of intent to participate in a BOCES led consortium which received an award in response to RFP Proposal SA-08 , exclusive of any BOCES which received an award in response to VAP Round 1; or
  3. a consortium of a BOCES-led Multiple-BOCES consortium, with two or more public school districts from each participating BOCES which have at least 25% of students from low-income families as determined by the criteria specified, exclusive of any district which received an award in response to RFP Proposal SA-08 or provided a letter of intent to participate in a BOCES led consortium which received an award in response to RFP Proposal SA-08 exclusive of any BOCES participating in a BOCES-led consortium which received an award in response to VAP Round 1.

All applicants must be located in New York State.

No restrictions are placed upon the eligible BOCES as to which districts may be included in a BOCES-led consortium, other than that the districts are on the list of eligible applicants included in Appendix B of this RFP, and that there are two or more districts per BOCES participating, and no districts provided a letter of intent to participate in a BOCES led consortium which received an award in response to RFP Proposal SA-08. Eligible districts not in a city having a population in excess  of one hundred twenty-five thousand inhabitants that wish to respond to this RFP may not submit an individual application but must participate as part of a BOCES-led consortium. An application from a partnership of multiple eligible public school districts without BOCES leadership is not allowable.

No school district, or BOCES may apply for or be listed in a consortium as a participant for more than one Virtual Advanced Placement® (VAP) Program Round 2 (VAP Round 2) grant application. No school district or BOCES listed in an application receiving an award in VAP Round 1 may apply or be listed as a participant in VAP round 2.
ESEA criteria: http://www2.ed.gov/policy/elsec/leg/esea02/pg2.html#sec1113External Link.

Eligible districts are listed in Appendix B of this RFP.

Funding

Source: Race to the Top (RttT)
Estimated Funds Available: $3,000,000

Awards will be made subject to availability of funding by the U.S. Department of Education.

Distribution of Funding

Only those proposals scoring an average of 70 or higher on the total application score will be considered for funding.

Please see the Funding & Awards section for information on funding levels.

M/WBE Requirement

Minority and Women-Owned Business Enterprise (M/WBE) Participation Goals Pursuant to Article 15-A of the New York State Executive Law of 20% of The M/WBE participation goal for this grant is 20% of each applicant’s total discretionary non-personal service budget.  See Appendix E for further information and forms for completion.

Timetable of Important Dates

Activity

Date

RFP issued and posted

4/7/14

Final Receipt of Questions

4/21/14

Official Responses to Questions posted

4/28/14

Proposal Due Date (postmarked by)

5/23/14

Anticipated Preliminary Award Notification

7/21/14

Anticipated Program Start

8/1/14

Questions and Answers

Questions and Answers PDF icon (150 kb) - POSTED April 28, 2014

Questions about this RFP should be sent no later than April 21, 2014 to the e-mail address identified below. Questions and Answers will be posted on April 28, 2014 at http://usny.nysed.gov/rttt/rfp/. No individual responses will be provided.

Program Matters Fiscal Matters M/WBE Matters
John Brock Richard Duprey Joan Ramsey
VirtualNY2@mail.nysed.gov VirtualNY2@mail.nysed.gov VirtualNY2@mail.nysed.gov

Submission

Applicants are responsible for making sure the application package is complete based on the included Application Checklist. All required application documents, as detailed in the RFP, must be postmarked by May 23, 2014:

  • One (1) original and four (4) paper copies of the application (in the format described in RFP) labeled - RFP #SA-14.
  • One (1) CD or flash drive containing a copy of the application in Microsoft Word (.doc) format (keyword searchable) or portable document format (.PDF) (keyword searchable). Electronic application materials do not require signatures – these versions are for review and scoring purposes, only. Only paper documents in these applications require signatures. Include all appendices, or LOIs (if applicable), and attachments on the CD or flash drive. Note: applicants determined to be eligible for scoring but electronic documents are not key-word searchable will be notified via email to resubmit electronic documents in a searchable format.

The mailing address for all the above documentation is:

NYS Education Department
Attn: Richard P. Duprey (SA-14)
Contract Administration Unit
89 Washington Avenue, Room 501 EB
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

Note: All entities except for public entities exempted by the State Comptroller are required to go through the contract process. Any agency that has not previously received funding with the State Education Department must complete and submit a Payee Information FormExternal Link with their application.

RFP Documents

Additional information and the application materials are available in the following documents:


Original RFP Posting Date: April 7, 2014

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The New York State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities.  Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request.  Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

Last Updated: April 29, 2014