Frequently Asked Questions

Request for Qualification (RFQ) for Teacher and Principal Practice Rubrics

Update 10/13/15:

These FAQs are for rubric providers (not including school districts) who are interested in submitting practice rubrics for consideration under the RFQ. 

If you have questions about choosing or implementing rubrics in your district or BOCES, please refer to Section G of Guidance on New York State’s Annual Professional Performance Review
Law and Regulations
.

Districts and BOCES that wish to use a practice rubric that is not on the list of Approved Teacher and Principal Practice Rubrics will have an opportunity to request a variance; please see Notice of Intent: Teacher and Principal Practice Rubric Variance Process.

 

ELIGIBLE APPLICANTS, PROCESS AND TIMELINE QUESTIONS

 

Questions and Answers

Is the New York State Education Department still accepting rubric tools to be evaluated?  If so, when can I submit a tool to be evaluated?

NYSED is continuing to accept and consider submissions in response to the RFQ for Teacher and Principal Practice Rubric Providers.  (The original June 17, 2011 deadline was just for the first wave of reviews.)  Depending on the volume of submissions received and the availability of reviewers, the Department will determine when to conduct reviews and update the list of Approved Teacher and Principal Practice Rubrics.  It is anticipated that the Department will update our list of approved service providers at least once in 2011 and at least annually thereafter.

 

The Department has already reviewed my first application, and I want to re-submit. Do I need to submit the entire application and supporting materials again, or can I just send in amendments?

If an applicant is re-submitting, they must submit the entire application and all supporting materials.

 

Some districts have a rubric that they have negotiated with their associations and would like to see it on the List. Will their applications be considered, as long as they are willing to share their rubric, and should they submit an application?

Applications submitted from districts will not be considered for entry onto the list of Approved Teacher and Principal Practice Rubrics. Districts should either choose an approved rubric from the provided list or, if seeking to use a rubric that is not on the approved list, they will need to apply for a variance. If the rubric is not approved through the variance process then it will no longer be permissible for use in evaluations.

Districts may apply for a variance: (1) if the district or BOCES seeks to use a rubric that is either a close adaptation of a rubric on the approved list, or a rubric that was self-developed or developed by a third-party and the district or BOCES has demonstrated that it has made a significant investment in the rubric and has a history of use that would justify continuing the use of that rubric, or (2) that the district/BOCES would like to use a new, innovative rubric that would not otherwise meet the established approval criteria for this RFQ and the district/BOCES demonstrates how it will ensure inter-rater reliability and the rubric’s ability to provide differentiated assessments over time. 

If a district or BOCES would like to use more than one rubric across their district/BOCES and any of those rubrics are not already on the Department’s approved list, then they will have to apply for a variance for the rubric(s) and also explain why they are seeking a request to use multiple rubrics.  Additionally, the district/BOCES will need to explain the process for how they intend to conduct evaluations using multiple rubrics, and demonstrate that all evaluations will be conducted in a fair and comparable manner across their district.

 

If an organization plans to submit only teacher practice rubric(s), should each rubric be submitted separately with its own technical proposal application or can the rubrics be submitted under one technical proposal application?

Each submitted rubric must have a separate technical proposal to support it.  This serves to ensure that the established approval criteria for entry onto the NYSED are listing of Teacher and Principal Practice Rubric Providers is clearly demonstrated for each rubric.

 

To clarify, are teacher evaluation rubrics to cover only classroom-observable teacher actions, attitudes, and attributes, or is the 40% student-achievement aspect of teacher evaluation also to be included in the rubrics?

Education Law 3012-c requires a new performance evaluation system for teachers and principals.  Under the new system, 40% of the composite effectiveness score of teacher and principal evaluations shall be based on student achievement measures.  The remaining 60% of teacher and principal evaluations shall be based on multiple measures of effectiveness.

The intent of this RFQ was to qualify Teacher and Principal Practice Rubrics that may support 60% of a teacher and/or principal’s evaluation based on multiple measures of effectiveness, which may include classroom observation, evaluator assessment of leadership practices, collection of student work, school documents or teacher artifacts, or surveys of key constituents.  Submitted rubrics need not cover the 40% of a teacher and/or principal’s evaluation that is based on student achievement measures. 

Teacher evaluation rubrics will be included on the Department’s list of approved rubrics for CLASSROOM TEACHERS upon determination that an application satisfies each of the following criteria established in Section 2.2 (A) of the Request for Qualification (RFQ).  Rubrics that cover actions, attitudes, and attributes beyond those identified in the approval criteria will be considered.  However, the approval of such rubrics will only be based on its alignment with the aforementioned RFQ approval criteria.

 

Within the RFQ, the Organizational Capacity section of the application (Form B-3, #4) states that a "copy of the organization's 501(c)3 certificate or a state license" may be provided. What should I submit if I am a for-profit business incorporated in another state?

As applicable, rubric providers may submit either a copy of the organization's 501(c)3 certificate, or a license from the State for which they are incorporated.

 

What is the anticipated date for the announcement of the Approved Teacher and Principal Practice Rubrics list?

The initial list of Approved Teacher and Principal Practice Rubric Providers is currently available here. Updates will be made to this list as additional Teacher and/or Principal Rubrics are reviewed and approved.  It is anticipated that the Department will update our list of approved service providers at least once in 2011 and at least annually thereafter.

 

Additional questions and concerns regarding this Request for Qualification may be submitted to rubricrfq@mail.nysed.gov. Updates to these FAQ's will be posted as appropriate.

Last Updated: October 13, 2015 4:19 PM