NYS RTTT Sub-recipient Monitoring Plan

Downloadable Resources:


The New York State Education Department (NYSED) is implementing a comprehensive subrecipient
monitoring plan for the Race to the Top Program as specified in Grant Condition O in
the Race to the Top (RTTT) Grant Award Notification and the April 15, 2011 letter from the
United States Department of Education (USDE). Monitoring activities will assess compliance
with appropriate laws, regulations, and the provisions of contracts and grant agreements. Further,
monitoring will ensure that the recipients of RTTT funds have the internal controls necessary to
prevent fraud, waste and abuse, identify potential or existing problem areas, and identify areas
where additional technical assistance is warranted.

Monitoring will document the implementation of programs to advance reforms. The plan
includes data collection, monitoring protocols, planned reports, communicating policies and
procedures, data verification and quality assurance, the use of other complementary NYSED
systems, a desk review process, comprehensive fiscal audits and detailed on-site monitoring.
This plan represents monitoring for the first year of the implementation of Race to the Top. Since
RTTT is a four year program, NYSED will revise the monitoring plan each year, building on the
strengths and accomplishments of the prior year. Both future visits and the questions posed to
LEAs will be refined each year.

NYSED is working with participating LEA subgrantee personnel to determine appropriate
timelines for project updates and status reporting throughout the grant period through quarterly
reports and through our LEA budget amendment process. NYSED is also negotiating in good
faith with subgrantee personnel to achieve the overall goals of the State’s Race to the Top grant
project, even when the State Plan requires modifications that affect participating LEAs, or when
the LEAs’ Plan require modifications.

Download the complete plan here: NYS RTTT Sub-recipient Monitoring Plan PDF icon (812 KB)

Last Updated: October 16, 2013