New York State Education Department
Request for Information

Electronic Student Record Exchange Request for Information

Full Document:

Electronic Student Record Exchange System RFI in Word Word icon (125 KB)
Electronic Student Record Exchange System RFI in PDF PDF icon (69 KB)


The New York State Education Department (NYSED) hereby issues this “Request for Information” (RFI) to determine system capabilities with respect to the NYSED’s Electronic Student Record Exchange System needs.

The intent of this RFI is to explore the spectrum of existing solutions and capabilities which currently exist. This process is part of the information-gathering phase of our project.  We may use the information garnered from the RFI process to enhance a future procurement(s).

Specifically, this RFI seeks to:

  1. Identify the range and types of services vendors  (interested parties) can offer;
  2. Facilitate understanding of the available tools, strategies, and practices;
  3. Solicit information on successful approaches and best practices;
  4. Highlight key approaches likely to deliver early ROI in New York;
  5. Ascertain key requirements and issues the State must define and/or consider when developing an approach;
  6. Determine the benefits the State can realistically expect to achieve in both the short- and long-term; and,
  7. Increase understanding of the compensation mechanisms used by companies that offer such services.
This RFI is exploratory in nature. It is being conducted to solicit information about industry best practices, ideas, tools, and recommendations from interested parties regarding the electronic exchange of student records.


Interested Entities are encouraged to submit a written response, by July 15, 2011, including a cover letter on company letterhead, characterizing their interest and background.  Information pertaining to ideas, concepts, design issues, and practical knowledge gained from relevant Electronic Record Exchange System experiences is being sought.


All questions regarding the Electronic Record Exchange System RFI must be submitted in writing, preferably via e-mail, to:

New York State Education Department
89 Washington Avenue
Albany, NY 12234

Attn: Kathryn McCall


Questions and Answers are now posted.

Date Due:

July 15, 2011
Last Updated: July 8, 2011 2:42 PM