RFP Number: TA-07

2013-2014 Replication Grant for Low Performing Schools



New York State Education Department (NYSED) is participating in the United States Department of Education’s (USED) Race to the Top initiative, which includes a component relating to highest performing/high progress schools that are significantly closing the achievement gap between subgroups and/or significantly raising academic achievement for all groups of students. These schools are designated as Commissioner’s Schools. They are schools that have received special recognition by the Commissioner and were awarded Dissemination Grants through a competitive application process for having evidence-based practices proven to advance student achievement that can be replicated by low performing schools.

Purpose of the Replication Grant

The Replication Grant will enable the selected school districts to replicate the best practice(s) of the Commissioner’s Dissemination Grant Schools at a low performing school in their district. NYSED will facilitate the matching of up to four (4) Replication Grant Schools with each of the five (5) Commissioner’s Dissemination Grant Schools.  Replication Grant Schools are required to work with one (1) of the Commissioner’s Dissemination Grant Schools. They will commit to working toward full implementation of the best practice(s) for which they are being mentored by a Commissioner’s Dissemination Grant School.  Mentoring is defined in this application as providing direction and/or on site support to include instructional planning, coaching, modeling and overall coordination to ensure the successful implementation of the best practice(s).

Eligible Applicants

Eligible applicants for Replication Grants are public school districts in New York State that contain at least one low performing school. Charter schools are not eligible to apply. For the purposes of this RFP, low performing schools are defined as: the Persistently Lowest Achieving (PLA) schools/Schools Under Registration Review (SURR) (as identified during the 2009-10 or 2010-11 school years); or schools in improvement, corrective action or restructuring under Differentiated Accountability (DA) (as identified during the 2011-12 school year).

Eligible districts contain a school(s) that appears on one or more of the following lists:

The best practice(s) must be replicated at one (1) low performing school within the applicant school district and that school must be named on the Application Cover Sheet. If a district would like to apply for replication of best practices at more than one low performing school within their district, they must submit a separate and non-duplicative application for each school. Districts containing 35 or more low performing schools may apply for Replication Grants for up to 9 of those schools. Districts containing between 16 and 34 low performing schools may apply for grants for up to 6 of those schools. Districts containing 15 or fewer low performing schools may apply for grants for up to 3 of those schools. Again, separate applications must be submitted for each school.

Best Practice Models

Applicants must choose one (1) of the five Commissioner’s Schools best practice models for replication at a low performing school within their district. The five best practice models are each aligned with one of the following two themes:

  • assessment practices and data-use strategies that enable ongoing monitoring of student progress and adjustment of curricular, instructional and professional development practices aligned with Data Driven Instruction
  • rigorous curricular and instructional practices aligned with the Common Core Learning Standards

To select a Commissioner’s School best practice model, applicants should consult NYSED’s website, http://usny.nysed.gov/rttt/rfp/ta-06/dissemination-grantees.html, for specific information on each model. The information includes descriptions of the Commissioner’s Schools’ best practices, as well as the Schools’ dissemination plans and work plans.

Applicants must submit only one application for replication of a Commissioner’s Schools’ best practice model per low performing school. Districts will not be awarded funds to replicate more than one Commissioner’s School’s best practice model at one school.

Application Due Date

The application must be submitted in a sealed envelope and postmarked no later than February 1, 2013 for delivery at NYSED.

Questions and Answers

Questions regarding this request for proposals must be submitted by E-mail to REPGRTLPSCSP@mail.nysed.gov  no later than close of business on January 14, 2013. A Questions and Answer Summary will be posted here no later than January 18, 2013.

UPDATE (Posted 1/18/13): The period for content questions closed on January 14, 2013. Please refer to the Questions and Answers PDF icon (29 kb) document for answers to questions received. Questions about the RFP application process may still be directed to REPGRTLPSCSP@mail.nysed.gov.


Applicants must submit five (5) copies of the completed application (including one with original signatures in blue ink). Applicants must also submit an electronic version of all application materials on CD to the address below. Applications sent by facsimile will NOT be accepted. Mail the application to:

New York State Education Department
Contract Administration Unit, RFP # TA-07
89 Washington Avenue, Rm 505WEB
Albany, NY 12234
Attention: Nell Brady

Grant Awards

NYSED will award up to twenty (20) Replication Grants pursuant to this RFP. The grants resulting from this RFP will be for a term beginning April 1, 2013 and ending August 31, 2014. The term will be separated into two project periods: April 1, 2013 to August 31, 2013 and September 1, 2013 to August 31, 2014. NYSED will award up to $50,000 to each Replication Grant School for the first project period and up to $100,000 to each for the second project period.

RFP Documents

Additional information and the application materials are available in the following documents:

Original RFP Posting Date: January 7, 2013

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The New York State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities.  Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request.  Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

Last Updated: January 24, 2013 10:58 AM