RFP Number: TA-10

Implementation of the Diagnostic Tool for School and District Effectiveness



The New York State Education Department (NYSED) Office of Accountability is seeking proposals from vendors with demonstrated knowledge, expertise and the capacity to conduct district and school-based reviews aligned to the Diagnostic Tool for School and District Effectiveness (DTSDE) protocol. Focus Districts and Districts with Priority Schools use the feedback from the DTSDE to complete a District Comprehensive Improvement Plan and any necessary School Comprehensive Education Plans.

The DTSDE synthesizes a number of different diagnostic tools that were previously used by different NYSED offices into a single tool that articulates the State’s theory of action regarding the optimal conditions for district and school effectiveness. (See http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/DTSDEHandbook.html for the current version of the DTSDE Handbook.)

Eligible Applicants

The eligible applicants for this RFP include for-profit and not-for-profit organizations, and institutions of higher education (IHEs).


Subcontracting will be limited to forty percent (40%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Award/Project Period

NYSED will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin October 22, 2013, and to end June 30, 2015. Please note: funding beyond September 23, 2014, will be subject to the availability of Federal funds.

Bidder's Conference

There will be a pre-proposal bidder’s conference for this RFP that will be held as a pre-recorded webinar. Participation is optional. The webinar will be posted to the NYSED Race to the Top website, http://usny.nysed.gov/rttt/rfp/, by June 18, 2013.

Questions and Answers

Questions regarding this request must be submitted by email to DTSDEPD@mail.nysed.gov no later than the close of business on June 24, 2013. Questions should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted to http://usny.nysed.gov/rttt/rfp/ no later than July 1, 2013. No individual responses will be provided.

Program Matters Fiscal Matters M/WBE Matters
Alexandra Pressley Nell Brady Joan Ramsey
DTSDEPD@mail.nysed.gov DTSDEPD@mail.nysed.gov DTSDEPD@mail.nysed.gov

Questions and Answers PDF icon (254 kb) - POSTED July 1, 2013


The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and must be received at NYSED by July 19, 2013, no later than 3:00 PM EST:

  1. Submission Documents labeled Submission Documents – RFP #TA-10 Do Not Open
  2. Technical Proposal labeled Technical Proposal – RFP #TA-10 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #TA-10 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents – RFP #TA-10 Do Not Open
  5. CD containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Word. Place in a separate envelope labeled CD– RFP #TA-10 Do Not Open.


Activity Date
Release of RFP June 10, 2013
Bidder's Conference Posted by June 18, 2013
Final Date for Receipt of Questions June 24, 2013
Official Responses to Questions July 1, 2013
Proposal Received Date / RFP Close July 19, 2013
Recommendation/Determination September 2013
Projected Contract Start Date October 22, 2013
DTSDE Initial Professional Development October/November 2013
DTSDE Reviews November 2013- May 2014
October 2014- April 2015
Projected Contract End Date June 30, 2015

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Nell Brady RFP #TA-10
Contract Administration Unit
89 Washington Avenue, Room 503W EB
Albany, NY 12234

RFP Documents

Additional information and the application materials are available in the following documents:

Original RFP Posting Date: June 10, 2013

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The New York State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities.  Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request.  Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

Last Updated: July 3, 2013