Request for Qualification (RFQ)
Teacher and Principal Evaluation: Qualifications for Student Assessments to Be Used by New York State School Districts and BOCES in Teacher and Principal Evaluations



In order to implement the provisions of Education Law §3012-c, regarding annual professional performance reviews of classroom teachers and building principals, the New York State Education Department (NYSED) is soliciting applications for assessments that will be used as measures of student achievement or growth and will subsequently contribute to teachers’ and principals’ annual performance appraisals. THIS SOLICITATION WILL NOT RESULT IN A CONTRACT WITH THE NEW YORK STATE EDUCATION DEPARTMENT. NYSED will use the objective criteria specified within to review such applications for addition to The List of Approved Student Assessments for Use by School Districts and BOCES in Teacher and Principal Evaluations (“Approved Assessment List”) (see RFQ document for definition of “BOCES”).

Effective March 2, 2014, no APPR plan shall be approved by the Commissioner for use in the2014-15 school year or thereafter that provides for the administration of traditional standardized third party or vendor assessments to students in kindergarten through grade two. However, any district or BOCES with an APPR plan that has been approved by the Commissioner for use in the 2013-14 school year that provides for the use of a traditional standardized third party assessment from the list of approved assessments for students in kindergarten through grade two shall remain in effect in accordance with Education Law §3012-c(2)(l) and the district or BOCES may continue to use such assessments until a material change is made and approved by the Commissioner to eliminate such use.

Related, effective March 2, 2014, the Department implemented the Regents action to eliminate traditional standardized assessments for use in kindergarten through grade two from the list of state-approved assessments for use in APPR plans for the 2014-15 school year and thereafter. The superintendent, district superintendent, or chancellor will certify in their APPR plan that any third party assessment being used for APPR purposes for these students is consistent with the State’s APPR Assessment Guidance and is not a traditional standardized assessment as defined by the Department.


The following sections describe the entities that qualify as eligible applicants and who therefore, may submit applications in response to this Request for Qualifications.

(A) Eligible Applicants are Copyright Owners or Assessment Representatives of the Assessment Being Proposed

To the extent authorized by law, entities eligible to apply to provide educator evaluation assessment services include, but are not limited to:

  • Private for-profit companies, including but not limited to test publishers and research organizations;
  • Nonprofit organizations;
  • Institutions of Higher Education;
  • Boards of Cooperative Educational Services (BOCES).

Each approved Copyright Owner or Assessment Representative will be responsible for meeting the terms of its agreement with the LEA.

(B) Eligible Applicants Also Include LEAs (“School Representative”), Who are Authorized to Submit An Application On Behalf of the Copyright Owner/Assessment Representative of an Assessment Used or Planned to be Used in the LEA

LEAs are eligible to submit an application for this RFQ on behalf of the Copyright Owner of an assessment and/or an Assessment Representative for an assessment used or planned to be used in their schools, provided that the LEA receives approval from the Copyright Owner/Assessment Representative to submit an application for the assessment for this RFQ, and the Copyright Owner/Assessment Representative is an eligible entity listed in 2.1(A), above.

If an entity is submitting an application on behalf of the Copyright Owner/Assessment Representative of the assessment, Form F: Approval to Submit on Behalf of Copyright Owner/Assessment Representative (located in this RFQ) must be included in the RFQ application. This form must be signed by the Copyright Owner/Assessment Representative for the assessment being proposed. See Form F and Section 3.5: Application Package Checklist for more information.

An assessment submitted by an LEA, if approved and placed on the Approved Assessment List, will be available for use by any LEA, pursuant to an agreement with the Copyright Owner/Assessment Representative and/or Assessment Provider.


Sections 2.2 and 2.3 of the full RFQ document describe the mandatory requirements documentation that must be submitted for assessments to be reviewed and possibly included on New York’s Approved Assessment List. All evidence submitted in conjunction with an application will be reviewed by the NYSED-identified evaluation team. Evaluations will be guided by the Testing Standards.

Applicants may diverge from the required documentation in any part of Section 2.2 if appropriate for the assessment being proposed and if justification is provided.

2.2(A) MANDATORY REQUIREMENT: Technical Documentation Specific to New York State

Applicants interested in qualifying an assessment for use in the educator evaluation system must provide the following documentation for the assessment:

  • Evidence of alignment to the current NYS Learning Standards or, in instances where there are no such standards that apply to a subject/grade level, evidence of alignment to research-based learning standards.

The following is new for this release of the Request for Qualification

PLEASE NOTE, REGARDING ALIGNMENT TECHNIQUES: NYSED recognizes that empirical alignment as demonstrated using techniques such as Webb exists along a continuum. Additionally, for the purposes of requirement 2.2(A)(i), for Career and Technical Education (CTE)  industry-related assessments, where no NYS Learning Standards apply, acceptable research-based learning standards can include those created by the vendor through a professional job or task analysis that is conducted in accordance with best practices for industrial and organizational psychology. 

This is a Yes/No mandatory criterion. Failure to provide satisfactory evidence of alignment will result in rejection of the application.

2.2(B) MANDATORY REQUIREMENT: Technical Documentation Related to Measuring Growth

If measuring growth, the Applicant must detail the recommended administration procedure including the points in time at which the assessment should be administered to make valid inferences about student growth. Additionally, if the assessment is able to measure normative growth, Applicant must include a detailed recommended procedure for measuring growth using the assessment that will result in normative inferences about each individual student’s growth. Applicant shall provide information on the one or more norming groups used to calculate normative growth as well as the required assessment administration procedure (including a recommended testing timeline) when using the assessment to measure growth. Please be specific with procedures and include whether the same form is administered at two or more points in time, or if multiple equated forms are available to make inferences about growth. Furthermore, if assessment is able to yield inferences about growth using one or more other assessments as the pre-test (i.e., assessments that are part of a different product line and/or that are not psychometrically equated), please provide an explanation and references to empirical studies that best support these claims.

This is a Yes/No mandatory criterion. Failure to provide adequate evidence, as determined by the Technical Evaluation Committee, that the assessment can be used to measure growth will result in the assessment not being acceptable for use in measuring growth; however, the assessment may still be placed on the Approved Assessment List as a non-growth measure.



Questions and Answers from previous rounds of the assessments RFQ are posted below for reference:


All applicants shall submit all required materials as follows. All required materials must be received by NYSED by the due date of Friday, March 8, 2013 in order to be considered by districts for use in the 2013-14 school year. The application period will be re-opened to allow for additions to the Approved Assessment List prior to the 2014-15 school year, and applicants must submit using the RFQ requirements that are posted at that time. Applications received after March 8, 2013 and submitted in response to this current RFQ will not be considered, and must be resubmitted pursuant to the next RFQ process.


Original RFQ Posting Date: February 8, 2013

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Last Updated: March 14, 2014 5:21 PM